Assistant to the Management (m/f/d)

BIOGEST® is an international manufacturer of biomethane and biogas plants with headquarters in Austria and branches in France, Italy, Romania, Serbia, the Czech Republic, Great Britain and the USA. With a team of 80 highly qualified employees, we have already completed over 180 biogas plant projects that generate electricity or biomethane worldwide. Our end-to-end supply chain aims to ensure efficient plant operation.

This role requires a detail-oriented Assistant Manager, proactive and highly organized, capable of handling multiple tasks with professionalism and discretion.

Start Date: asap

Administrative Support: 
•    Manage executive schedules, including appointments, meetings
•    Prepare and organize meeting materials, agendas, and minutes.

Documentation and Information Management:
•    Create, maintain, and update documentation, reports, and presentations.
•    Ensure confidentiality and proper handling of sensitive information.

Communication and Liaison:
•    Serve as a point of contact between the management team and internal/external stakeholders.

Project Coordination:
•    Assist in the planning and execution of Board/Shareholder Meetings.
•    Coordinate with various departments to ensure timely completion of tasks. 

Special Projects:
•    Undertake special assignments and projects as directed by the management team.
•    Conduct research and provide analysis to support decision-making processes.
•    Identify opportunities for process improvements and contribute to their implementation.
 

Education
•    Business Administration, Management, or a related field.

Experience
•    Minimum of 1-2 years of experience in an administrative or executive assistant role.
•    Previous experience in supporting senior management or executites is preferred.

Skills and Competencies 
•    Excellent written and verbal communication abilities (in German-C2 and English)
•    Strong organizational and time-management skills.
•    Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
•    Ability to handle confidential information with discretion.
•    Detail-oriented and capable of managing multiple priorities.
•    Strong problem-solving skills and ability to work independently.
•    Professional attitude and appearance.

Personal Attributes
•    Proactive and self-motivated with a strong work ethic.
•    Adaptable and able to thrive in a fast-paced environment.
•    High level of integrity and reliability.
•    Strong interpersonal skills and ability to build relationships at all levels

•    A varied range of tasks in a growth-oriented company with exciting challenges
•    A young, agile and international team
•    The opportunity to develop further depending on your competence 
•    Laptop and mobile phone
•    Wiener Linien Jobticket 
•    International company events

We agree on the actual salary based on both your professional and personal skills and your previous professional experience.

Our aim is to make our processes efficient and transparent. We constantly strive to optimize collaboration within the company by means of short communication paths, new media, and a social environment. A lean organization with quick decisions paired with a pleasant work environment is the springboard our talent accounts on to create these best-of-class technology solutions BIOGEST is known for. In addition, we provide opportunities for professional competence development and training, as well as opportunities for career advancement.