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Erasmus Mobility Coordinator

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

The international office, embedded within the external engagement department, serves all programs at ESMT Berlin to further internationalize the curriculum through establishing and maintaining international academic partnerships, as well as managing exchanges and study abroad opportunities for both students and staff.

To support our international office, we are looking for an

Erasmus Mobility Coordinator
(m/f/x, 20 h/week, 2-year contract with potential to renew, to start July 1, 2024)

You will

Coordinate ESMT Berlin’s ERASMUS+ program participation, including application, budget, and grant management, ensuring compliance with guidelines
Act as the main point of contact for the German Academic Exchange Service (DAAD) regarding the ERASMUS+ program
Manage reporting, contract, and document administration, particularly within the ERASMUS+ program
Arrange payments of ERASMUS+ grants to individual students and staff
Communicate and coordinate program requirements with internal partners such as the international office team, examinations office, grants department, and accounting department
Maintain and develop external databases ("Beneficiary Module" and "EWP Dashboard")
Implement and maintain an internal database ("Mobility Online") or similar system
Lead application and project management for possible external funding streams (e.g., Erasmus Key Action KA171) in collaboration with the Grants Department

You are qualified for this position, because you

Have previous experience in an international office or EU grant management role
Have worked with the European Commission's ERASMUS+ program
Demonstrate proficiency in the German language at level C1 or higher
Have experience in budget management and/or are good with numbers
Possess a high degree of organizational ability and attention to detail, including maintaining accurate database records, report writing, and budget preparation and control
Are comfortable using IT systems and applications, including MS Office and databases
Have a hands-on working attitude and can remain calm during challenging phases
Can work independently in a multicultural environment

This is what we can offer you

ESMT offers a very collegial and international environment with employees from more than 35 different countries. We encourage a self-driven attitude and contributions with meaningful and lasting impact. We celebrate and support diversity for the benefit of our employees, our programs, and our community.

We are proud to be an equal opportunity workplace that guarantees employment opportunity regardless of gender identity, color, ancestry, religion, sex, sexual orientation, national origin, citizenship, marital status, disability, or age. We work together on our campus in the heart of Berlin-Mitte. You can get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house.