Team Assistant - Development and Alumni Relations - Job Berlin - Jobs

Team Assistant - Development and Alumni Relations

ESMT Berlin is the highest-ranked business school in Germany and Top 10 in Europe. Founded by 25 leading global companies, ESMT offers master and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, and in an online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly. 

Our development & alumni relations team is looking for a new colleague as Team Assistant (part-time, 26 hours/week, to start in October).

You will contribute to our success in a multicultural, collegial work environment by delivering on all organizational and administrative aspects of our development & alumni relations department in four main areas: Fundraising support, alumni relations support, database management, and general assistance.

Your main tasks will be

  • Reporting to and assistance for the director of development & alumni relations
  • Administrative support for the development manager and alumni relations manager
  • Assisting in prospect research, creating prospect and donor profiles as well as briefing dossiers
  • Interacting with relevant internal stakeholders (e.g. degree programs, executive education, centers & institutes, marketing and communication)
  • Assisting in organization of events (including donor events/visits, thanking and reporting and alumni events and reunions)
  • Supporting in the communication with alumni (e.g. newsletter, website, magazine, alumni networking platform) and liaising with alumni council and alumni chapters/groups
  • Creating and updating records on Salesforce, campaigns and plans, and running queries and statistics
  • Managing stationary, giveaways, and other materials
  • Organizing travels for the team and preparing prospect meetings/visits and dossiers

You are qualified because you

  • Have outstanding interpersonal and communication skills
  • Are passionate about providing high quality service with attention to detail and excellent follow-through
  • Are experienced with CRM systems (Salesforce) and highly computer literate in MS-Office
  • Are completely fluent in English (the business language at the School is English) and German (at least C1 level)
  • Are an excellent team player, have a hands-on working attitude, and a good sense of humor

This is what we can offer you

ESMT offers a very collegial and international environment with employees from more than 35 different countries. We encourage a self-driven attitude and contributions with meaningful and lasting impact. We celebrate and support diversity for the benefit of our employees, our programs, and our community. You will work on our campus in the heart of Berlin-Mitte. Get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house.

We are looking forward to receiving your application!

Please submit your application by using our online application form, including:

  • Motivation letter
  • CV with relevant certificates and references
  • Salary expectations and possible start date
ESMT Berlin
Carolin Ludwig
Human Resources Manager
Schlossplatz 1
10178 Berlin
Tel: 030 21231 0